Panther Web Development GroupConstitution

1. All official members of PantherWeb must be enrolled in Georgia State University.
2. Honorary members are not eligible to hold leadership positions or participate in any voting.
3. Members are not allowed to disparage or defame PantherWeb, its members, or its officers. In addition, members must show respect to their fellow members, collaborators, and the Executive Committee.
4. Hate speech, harassment, disruption, destruction of school/organization property, and any offensive misconduct are not permitted.
5. Members must abide by applicable University policies, and local/state/federal laws at all times.

To be eligible for official membership, all students must be:

1. Enrolled in any Georgia State University campus, including the Atlanta and Perimeter campuses.
2. Registered as a member of PantherWeb on the Panther Involvement Network (PIN).
3. Not currently in a membership revocation period with the club.

Additionally, discrimination against members based on race, religion, national origin, sexual orientation, gender, age, color, disability status, and other protected classes is not allowed in PantherWeb.

Recruitment shall take place throughout the current academic year, and membership of the PantherWeb shall remain open to all students at all times.

All members of PantherWeb are allowed the following privileges:

1. Members can vote in Executive Committee elections.
2. Members can hold offices as members of the Executive Committee.
3. Members will be notified of any future events, meetings, and projects.
4. Members can participate in projects hosted by PantherWeb.

Alumni, contributors, affiliates, and anyone who is not enrolled in Georgia State University can be considered honorary members of PantherWeb. Honorary members will be allowed the privileges of membership excluding:

1. Voting in Executive Committee elections.
2. Holding offices in the PantherWeb Executive Committee.

Though a member maintains eligibility for membership, their membership may be revoked at any time for violating the organization rules outlined in Section 1: Organization Rules.

The revocation process will occur in the following steps:

1. An offense is made by a member of PantherWeb.
2. The member in question is notified of the offense within 48 hours.
3. The member is allowed an opportunity to present a defense before the vote.
4. The Executive Committee will review any relevant information about the offense in question.
5. A vote is taken by any Executive Committee member (Chief Executive Officer, Chief Operating Officer, Secretary, Project Managers, etc.) in a meeting that does not take place during the general body meeting.
6. A two-thirds majority vote is required for the membership revocation process to proceed. g. Depending on the offense, the membership revocation period will last a maximum of 2 full semesters (one school year), not including the current semester.

If a member wishes to appeal the decision, they are allotted 168 hours (7 full calendar days) to submit an appeal to the current Chief Executive Officer (CEO) or the Chief Operating Officer (COO) of the organization.

In the following meeting, the Chief Executive Officer (or Chief Operating Officer) will discuss the offense made and the member must read the appeal to the organization. A two-thirds vote is required for the member to regain their membership.

All Executive Committee and Lower Committee members of PantherWeb shall be enrolled with at least 6 credit hours (part-time) at Georgia State University.

1. The principal governing council of the Panther Web Development Group shall be officially named the Executive Committee, also known as the Executive Board.
2. The Lower Committees, also known as Departments, shall serve as the assistants to the Executive Committee and can also function similarly to the Executive Committee.
3. The officers of this registered student organization shall include the following:
   1. Executive Committee
      1. Chief Executive Officer (CEO)
      2. Chief Operating Officer (COO)
      3. Secretary
      4. Chief Financial Officer (CFO)
      5. Public Relations Manager
      6. Marketing Manager
      7. Event Manager
      8. Outreach Manager
      9. Project Manager
      10. Resident Artist
      11. Mentor
   2. Lower Committees/Departments
      1. Event Management Team
      2. Marketing & Design Team
      3. Outreach & Public Relations Team
      4. Project Management Team
      5. Finance Team
4. No officer shall hold more than one position simultaneously without the express permission of the Chief Executive Officer or the Chief Operating Officer.

All members of the Executive Committee are expected to:

1. Monitor the activities of the Panther Web Development Group and improve on the organization's issues.
2. Assist other Executive Committee members with performing their duties when necessary.
3. Meet at least 30 minutes prior to every general body meeting or event to discuss the agenda and any issues (if present).

A two-thirds vote from the Executive Committee is required to conduct business or execute a plan of action.

Additionally, decisions of the Executive Committee shall be reached and become policy provided that a quorum exists (two-thirds of the Executive Committee are present).

An Executive Committee member may be removed at any time for violating the organization rules outlined in Article III, Section 1 in addition to the following:

1. Failure to execute duties consistent with being a student organization leader.
2. Misappropriating organization funds or Executive Committee powers.

The officer removal process will occur in the following steps:

1. An Executive Committee member makes an offense.
2. The officer in question is notified of the offense within 48 hours.
3. The officer is allowed to present a defense before the vote.
4. The remaining Executive Committee members will review the member’s position and any relevant information about the offense in question.
5. Any remaining Executive Committee member in an executive meeting takes a vote.
6. A two-thirds vote of the remaining Executive Committee members is required to continue the officer removal process.
7. If the Executive Committee votes to continue the officer removal process, the officer must provide all documents related to the organization and brief their replacement of current plans in their care.

1. If an officer wishes to appeal the decision, they are allotted 168 hours (7 full calendar days) to submit an appeal to a remaining member of the Executive Committee of the organization.
2. In the following executive meeting, the remaining Executive Committee members will discuss the offense made and the officer must read the appeal to the remaining Executive Committee members. A two-thirds (or majority) vote is required to reinstate the officer.

1. If an officer no longer wishes to serve on the Executive Committee, they must submit their resignation to the Executive Committee at least 14 calendar days (2 weeks) in advance.
2. Prior to the officer’s final day in service, they shall provide all documents related to the organization and brief their replacement of current plans in their care.

The Chief Executive Officer (CEO) is expected to:

1. Act as the voice and primary representative of PantherWeb.
2. Supervise the activities of the Panther Web Development Group.
3. Approve all major decisions within the organization.
4. Ensure all officers in the Executive Committee are executing their assigned duties.
5. Serve as a signer of all financial documents related to the organization.
6. Ensure compliance with all applicable University policies, local/state/federal laws, and procedures.
7. Re-register PantherWeb as a student organization yearly.
8. Re-assign project groups in the case that a current project group disbands.
9. Preside over all general body meetings and call all meetings to order.
10. Approve all individual and group project ideas in the organization.

The Chief Operating Officer (COO) is expected to:

1. Assist in special projects assigned by the CEO.
2. Maintain a copy of the Constitution to review with members when necessary.
3. Create plans and goals for the other Executive Committee members and make them aware.
4. Delegate roles and responsibilities to other Executive Committee members.
5. Assign special projects and tasks to other Executive Committee members.
6. Supervise the activities of the Panther Web Development Group.
7. Perform an audit of all financial transactions of the organization once per semester.
8. Serve in place of the CEO when the CEO is unavailable.
9. Approve all individual and group project ideas in the organization.

The Secretary is expected to:

1. Create official correspondence for the Panther Web Development Group.
2. Maintain a copy of the Constitution to review with members when necessary.
3. Notify all members of upcoming meetings and other forms of programming at least 24 hours in advance.
4. Take role at all meetings, projects, and events.
5. Coordinate food, merchandise, and promotional material for all events.
6. Attend part of project meetings once a week to address progress and dispute any questions.
7. Approve all individual and group project ideas in the organization.
8. Draft the minutes for all executive meetings.

The Chief Financial Officer (CFO) is expected to:

1. Create yearly budget proposals and reports.
2. Allocate the budget for every event.
3. Utilize organization finances appropriately and in a way that benefits members and the organization.
4. Coordinate food, merchandise, and promotional material for all events.
5. Serve as the manager of the Finance Team.

The Public Relations Manager is expected to:

1. Maintain all social media profiles for the Panther Web Development Group.
2. Maintain records of all recruitment events.
3. Check the organization roster for prospective members and ensure the organization roster is updated consistently.
4. Maintain an accurate list of members and their contact information.
5. Maintain an attendance record for all members.
6. Invite special guests, contributors, and campus affiliates to meetings.
7. Assist the Marketing Manager in posting marketing material on social media.
8. Serve as a manager of the Outreach & Public Relations Team.

The Marketing Manager is expected to:

1. Create marketing material for PantherWeb, such as flyers, banners, and promotional items.
2. Post marketing material to the appropriate locations.
3. Assist the Public Relations Manager with posting marketing material on social media.
4. Providing ideas for marketing the organization.
5. Serve as the manager of the Marketing & Design Team.

The Event Manager is expected to:

1. Plan all general body meetings and events.
2. Supervise all fundraisers and major events.
3. Maintain all files related to general body meetings and events.
4. Serve as a manager of the Event Management Team.

The Outreach Manager is expected to:

1. Maintain an accurate list of members participating in a service opportunity and their contact information.
2. Supervise all service opportunities for the PantherWeb.
3. Contact special guests and companies about web development and non-web development service activities.
4. Maintain all files related to service opportunities.
5. Serve as the manager of the Outreach & Public Relations Team.

The Project Manager(s) is expected to:

1. Maintain an accurate list of the project group’s members and their contact information.
2. Maintain all files related to projects in the organization.
3. Approve all project ideas in the organization.
4. Coordinate the group’s current project.
5. Assign tasks to the project group’s members.
6. Assist members with their individual projects, when necessary.
7. Report the group’s project status to the CEO, COO, Secretary, or Advisor upon request or at executive meetings.
8. Serve as the manager of the Project Management Team.

The Resident Artist is expected to:

1. Assist the Marketing Director with designing marketing material for the Panther Web Development Group, such as flyers, banners, and promotional items.
2. Design the necessary assets for PantherWeb, such as logos.
3. Create the necessary assets for projects.
4. Edit documents for meetings and other programming events when necessary.
5. Serve as the manager of the Marketing & Design Team.

The Mentor is expected to:

1. Provide guidance, support, and inspiration for members of the Panther Web Development Group.
2. Offer constructive feedback on personal and collaborative projects.
3. Serve as a role model to their mentees of the Panther Web Development Group.
4. Assist with setting goals for their mentees.

The members of the Event Management Team are expected to:

• Plan all general body meetings, hackathons, networking events, and programming events.
• Maintain all files related to general body meetings and events.
• Assist the Event Manager with creating plans of action and goals for all meetings and events.
• Add all meetings and events to the Panther Involvement Network (PIN) and our Discord server.

The members of the Marketing & Design Team are expected to:

• Assist the Public Relations Manager with designing posts for our social media.
• Assist the Marketing Manager with designing marketing material and posting the material on social media for the Panther Web Development Group when necessary.
• Design the necessary assets for PantherWeb, including logos, icons, and backgrounds.
• Create necessary assets for individual, small-scale, and large-scale projects when required.
• Edit documents for meetings and other events when necessary.
• Post marketing material to the appropriate locations.
• Maintain a copy of all marketing material.

The members of the Outreach & Public Relations Team are expected to:

• Assist the Public Relations Manager with designing posts for our social media.
• Assist the Marketing Manager with designing marketing material and posting the material on social media for the Panther Web Development Group when necessary.
• Design the necessary assets for PantherWeb, including logos, icons, and backgrounds.
• Create necessary assets for individual, small-scale, and large-scale projects when necessary.
• Edit documents for meetings and other events when necessary.
• Post marketing material to the appropriate locations.
• Maintain a copy of all marketing material.

The members of the Project Management Team are expected to:

• Assist members of PantherWeb with individual projects.
• Assist with small-scale and large-scale web development projects.
• Provide project updates to the Executive Committee and the organization when required.
• Manage all files related to small-scale and large-scale projects in the organization.
• Maintain an accurate list of the project group’s members and their contact information.

The members of the Finance Team are expected to:

• Allocate the budget for all events and other organizational expenses, whether it originates from the Student Activity Fee Council (SAFC) funds, funds from external organizations, or even personal funds.
• Coordinate food, merchandise, and promotional material for all events.
• Maintain all active financial accounts for PantherWeb and create financial accounts when required.

1. The current administration reserves the right to decide whether they will proceed with an election in the current year.
2. If the current administration votes to proceed with the election of officers, it shall take place in April of that year.
3. The process of elections shall be the following:
   1. Grades are checked when deemed necessary by the current administration.
   2. The outgoing officers, not seeking reelection, the advisor, or at least one community or University member, will conduct interviews.
   3. A slate will be presented to the general body.
   4. Voting shall take place on the slate.
   5. If the slate does not pass, nominations will come to the floor. Each candidate will have a maximum of three minutes to speak. Voting will be done by a secret ballot. The order of elections will be according to the list outlined in Article IV, Section 2.

Should a position become vacant throughout the academic year, the following process shall be:

1. Notice will be given to the general body that there is an available position and voting will take place at the next scheduled meeting. In case there is only one candidate for a position, voting may not take place.
2. Interviews will be conducted by the incumbent Executive Committee members, the advisor, or at least one community or University member.
3. Nominations will come from the floor. Each candidate will have a maximum of three minutes to speak. Voting will be by a secret ballot.

1. The current administration of the Executive Committee will schedule general body meetings.
2. General body meetings can also serve as informational meetings, giving essential information about the organization.
3. General body meetings will be run by the CEO, COO, Secretary, or another Executive Committee member.
4. Members can request an additional general body meeting with the Executive Committee when necessary.
5. Most general body meetings may include a code demonstration.

1. At least two-thirds of the Executive Committee must approve all major events.
2. Major events must be finalized and reservations must be placed at least two calendar weeks (14 days) prior to the event.

1. Only the CEO, COO, Secretary, and Programming Manager(s) can sign up for collaborations.
2. The collaborating organizations for events can be University departments, other registered student organizations, and affiliated parties.

1. Only the CEO, COO, Secretary, and Programming Manager(s) can invite special guests to meetings and events.
2. Special guests must be finalized at least one week before the meeting or other programming event.
3. Special guests must be approved by at least two-thirds of the Executive Committee.

1. To join any project in the Panther Web Development Group, a member must have the following:
   1. A GitHub account.
   2. Visual Studio Code, Dreamweaver, or a similar application.
2. All projects must follow all organization rules (as outlined in Article III, Section 2), applicable University policies, and local/state/federal laws.

1. Group projects must be approved by the CEO, COO, or Secretary.
2. When a group project is approved, the Project Manager(s) will be assigned to the project according to their skill set and expertise.
3. A project planning process will ensue with the CEO, COO, Secretary, and the assigned Project Manager(s). The planning process will depend on the main components of the project, such as the topics and languages the project will use.
4. After the planning process, the Project Manager(s) will allow members to contribute to the project.
5. Members can choose to join the project, provided they fulfilled all requirements listed in Article VIII, Section 1.
6. Upon the completion of the project, the assigned Project Manager(s) shall report its completion to the CEO, COO, or Secretary.

1. When a member (or a group of members) chooses to create an individual project for PantherWeb, they must inform the CEO, COO, or Secretary with a proposal.
   1. If the Executive Committee approves the individual project, the member(s) will be allowed to proceed.
   2. The individual project shall benefit the Panther Web Development Group.
2. A Project Manager will be available if a member needs assistance with an individual project.

All students at Georgia State University that joined the organization through the Panther Involvement Network (PIN) are automatically listed as members. However, membership dues assist with funding expenses related to maintaining the organization and planning fun events (including projects) for our members. Please note that membership dues are non-refundable.

1. Basic Membership: Free
   1. Notifications for every meeting, programming event, and project.
   2. The ability to join a project group or create an individual project.
2. Gold Membership: $5 per semester, $10 per year.
   1. All benefits from the Basic Membership tier.
   2. Complimentary T-shirt.
   3. First-hand information of news about the organization.

1. Only the CEO, COO, CFO, Faculty/Staff Advisor, and members of the Finance Team can sign on the organization’s account(s).
2. Organization funds may only be spent on supplies, events, activities, travel expenses, food, administrative fees, or anything that benefits the Panther Web Development Group.
3. All purchases must benefit the Panther Web Development Group and are not permitted to be used for anything that violates the University policies and applicable local, state, or federal laws, or compromises the mission of the Panther Web Development Group.
4. All purchases must include proof of transaction and a reason for purchase.

PantherWeb and its members agree to abide by University policies and all applicable federal, state, and local laws.

Membership, leadership, and participation in PantherWeb must always be open to all students without regard to race, color, sex (unless exempt under Title IX), age, religion, national origin, sexual orientation, gender identity, marital status, disability, U.S. veteran status, or any other protected class defined by Title IX.

PantherWeb prohibits its members, both individually and collectively, from committing any acts of hazing as defined in the Georgia State University Code of Conduct.

PantherWeb agrees to abide by the Georgia State University Code of Conduct, RSO Handbook, and all applicable university policies, protocols, and procedures. Certain Registered Student Organizations (RSOs) benefits may require specific obligations. Furthermore, RSO student officers must regularly engage designated communication and organizational management tools, maintain relevant RSO records and participation data, complete designated trainings, and participate in designated activities that promote RSOs and their activities to the broader student body. This includes, but is not limited to, regularly checking the organization’s Panther Involvement Network (PIN) account, mailbox, update the organization’s records on PIN, and attend the RSO Officer Orientation annually, and renew the organization by May 1st each year.

PantherWeb agrees to comply with the Special Event/Late Night Policy in the case they choose to host an event after 11pm or with an expected attendance of more than 300 guests.

1. All advisors must be approved by the Executive Committee every academic year before renewing the organization.
2. The Advisor(s) shall serve as a mentor to the organization guiding the officers.
3. Advisors help student members and executives learn to navigate University policies, guide executives on organizational management issues, and provide ideas and suggestions to members as they work toward their goals.
4. PantherWeb must only have one primary advisor; however, PantherWeb can have up to two secondary advisors.

1. The faculty/staff advisor must be a full-time, benefits-eligible employee of Georgia State University.
2. The faculty/staff advisor has no term limit other than that they must be a current full-time employee.
3. One or more persons may serve as a faculty/staff advisor.

1. If the advisor does not meet the above requirements, they can qualify as a community/alumni advisor.
2. One or more persons may serve as a community/alumni advisor.
3. Their election and tenure run the same schedule as the officers.